Requesting Records

  • How to request public records

    Submit your request to the Communications Specialist using the form below. Please be as specific as possible about the records you need. Please call or email to discuss your request if you are unsure of what you need. Please specify if you would like to receive an electronic or physical copy. The Community Relations Department provides records at no cost when possible. However, the district, as allowed by state law, reserves the right to charge for requests that are time-consuming or require large-scale printing. There may be charges for staff time and physical copies, depending on the format or volume of your request.

    The public records request form is not for transcripts or educational records!
    You need to contact the schools directly to obtain education records. 

    You will receive a confirmation email that we have received your public records request form. The Communications Specialist will determine what records exist that are responsive to your request and determine if there will be a charge for collecting the information and review for confidential information.

     In accordance with state law, you will be provided an estimate of the time needed to respond and a written cost estimate (if warranted), no later than fifteen working days after receiving your request.

     Most requests can be completed in a matter of days, but more complex requests can take several weeks, or in some cases, even longer. If it will take longer than fifteen working days to complete your request and provide records, you will be notified and you will receive regular updates.

    If fees are charged to complete your request, you may request a waiver or reduction of fees. The Communications Specialist will determine whether to grant your request in accordance with the factors laid out in the Attorney General's Public Records Manual. A decision will be made within five working days. 

    Contacts: 
    Traci Rose
    Director of Community Relations
    503-431-4180
     
    Lisa Burton
    Communication Specialist
    503-431-4098